Just curious what others use as a minium job requirement for HR Assistant. Do you require 2 yr degree, experience specifically in Human Resources?
I require the ability to learn. But I think it would really depend on the position requirements. I've been in environments where the HR Asst was really just a receptionist/secretary for the dept and other environments where the HR Asst processed benefit enrollments, helped employees on the phone, ran reports, and did a number of things that a jr. generalist may do in other companies.
So I guess it would depend on what your Asst will be doing.
Salary.com gives you nice job descriptions and salary ranges and education requirements for your area. It's a great tool to use to see what others in your area are doing.
Human Resources Assistant I Provides support in functional areas of a human resources department, which may include recruitment and employment, personnel records, employee and/or labor relations, job evaluation, compensation management, benefits administration, organization development and training. May require an associate's degree or its equivalent with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager.
The position I am hiring for will back-up our payroll clerk, place ads, answer phones, run reports, benefit processing, applicant tracking etc..
BLR has a few descriptions that might work. I just looked on the Job Description Manager and in the samples and here is the title and position summary that seems to work with what you are saying. They have a great library on HR.BLR.com.
Provides administrative and technical human resources assistance to human resources managers in the local department.
Essential Functions:<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />
1. Answers incoming telephone calls, screens calls, and refers to proper manager for handling. Assists directly with routine inquiries.
2. Answers routine inquiries from inside and outside the company on employment verifications, benefits claims processing, and job openings in line with written company policy on these matters.
3. Requisitions nonexempt personnel from temporary agency as needed. Greets temporary personnel, provides them with personal protective equipment, and escorts them to assigned manager.
4. Maintains employment resumes, application forms, and applicant flow logs in line with company policy. Places job orders with state job service and classified advertisements in local newspapers. Sorts responses and turns over to appropriate manager.
5. Verifies unemployment insurance claims and refers exceptions to appropriate manager.
6. Maintains employee personnel files in line with company policies and government regulations. Retains records in line with company record retention requirements.
7. Provides human resources department orientation on company policies and programs; signs up new employees for various programs. Introduces new employee to supervisor and job instructor.
8. Maintains plant and office bulletin boards in an up-to-date and legal compliance manner.
9. Counsels employees on benefit plan provisions.
By the way, the BLR description for Human Resources Assistant has the following qualifications:
Qualifications:<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />
1. Ability to maintain the highly confidential nature of human resources work.
2. At least two years college, including courses in human resources management.
3. At least two years administrative or human resources experience.
4. Personal computer and word processor skills.
5. Tact, above average communication skills, ability to work effectively with both employees and managers. Ability to convey a positive and professional image to applicants and employees.