HR Database
Ki
27 Posts
I've been looking at some HR databases recently. I've noticed that many contain a field for EEO information (race/ethinicity). I know that it is highly recommended that the I-9 and EEO form that employees complete be stored separately from the personnel file to avoid claims of discrimination.
I would think that this would apply to an electronic file as well. Wouldn't having all the employee's information like ss#, address, salary history, etc. in the same place as the race/ethnicity information lead to the same problem? Let me know your thoughts. Do you all keep a separate spreadsheet to use when you do your EEO-1?
I would think that this would apply to an electronic file as well. Wouldn't having all the employee's information like ss#, address, salary history, etc. in the same place as the race/ethnicity information lead to the same problem? Let me know your thoughts. Do you all keep a separate spreadsheet to use when you do your EEO-1?
Comments
Keeping separate databases will ventually become very cumbersome. The I9 form is kept separate for a reason. In the event of an audit, you just hand over the I9 files, not the entire personnel file. Same for the EEO info. If a supervisor needs to see an employee file, he is not exposed to the EEO info.
My I-9s are in a notebook in alphabetical order. When the OFCCP came in and wanted to see my I-9s I merely handed them the notebook and that was all they saw.