HR Database

Ki

I've been looking at some HR databases recently. I've noticed that many contain a field for EEO information (race/ethinicity). I know that it is highly recommended that the I-9 and EEO form that employees complete be stored separately from the personnel file to avoid claims of discrimination.

I would think that this would apply to an electronic file as well. Wouldn't having all the employee's information like ss#, address, salary history, etc. in the same place as the race/ethnicity information lead to the same problem? Let me know your thoughts. Do you all keep a separate spreadsheet to use when you do your EEO-1?

ritaanz

My database has all the information in one place. The information is secured and kept completely confidential.

Keeping separate databases will ventually become very cumbersome. The I9 form is kept separate for a reason. In the event of an audit, you just hand over the I9 files, not the entire personnel file. Same for the EEO info. If a supervisor needs to see an employee file, he is not exposed to the EEO info.

Irie

My database contains all information for the EEO and the OFCCP since we have to use two separate identifiers to complete our Affirmative Action Plan.

My I-9s are in a notebook in alphabetical order. When the OFCCP came in and wanted to see my I-9s I merely handed them the notebook and that was all they saw.

joannie

Ditto.