I-9 disaster
jen2swt
1 Post
I was hired as office administrator who handles payroll and HR.
While going through the I-9's, I noticed that some were signed and dated in June 2011. However these employees did not start work until August 2011.
The I-9's were not filled out by employer until July 2011, way beyond the time frame they should have been.
How can I correct this so if we are ever audited, we will be compliant?
Here is a timeline of what went down.
Interview job fair
All that showed up, flled out all paperwork including I-9....
It wasn't until weeks later, they were called upon for work.
These employees were setup in our payroll system days after they completed their I-9
My question is this? Should the dates on the I-9 match the date they were added to the payroll system for compliance sake? Or should I change the date in payroll to match the actual start date?
Some I-9's are missing documentation too and now the employee's don't even work here any longer
Comments
According to the USCIS instructions for employers, an employer must "Ensure that the employee completes Section 1 of Form I-9 by his or her first day of work for pay.Employees may complete Section 1 of Form I-9 at any time between acceptance of a job offer and the first day of work for pay." The instructions also say "You may not begin the Form I-9 process until you offer an individual a job and he or she accepts your offer."
http://www.uscis.gov/files/form/m-274.pdf (see page 3)