If we are in the process of interviewing and we know that 5 candidates are NOT going to work for our position, is it appropriate for us to send a rejection letter before we've extended an offer to a more qualified candidate?
I agree the phone calls are so over whelming! We send out letters before we make an official offer,we word it to say something like...We are presently pursuing more qualified candidates at this time.
Thanks for the feedback.
Another quick question...what do you say when the applicant calls and asks for feedback on why they didn't get the job? Is there some generic thing that people say - like "We had a more qualified applicant" or does anyone ever get into specifics? I suppose there are or could be ramifications to getting into specifics...legally, but am not sure.
Look forward to your thoughts.
Look forward to your thoughts. [/quote]
"It's a complicated decision and we had a lot of really good candidates. In the end, we looked for the person who, on balance, would be able to get up and running fastest. There is no one reason and I really can't go into the details because I would have to discuss other candidates to do that."
Alternatively, "In the end, we were chose someone with specific experience in and knowledge of a different industry" "...of a different company in our industry" "...of core business function in our industry" etc. etc.
I don't ever give out specifics. The moment you start to do that you will have a candidate begin to argue with you about what skills they do have and why you should have picked them. Also candidates may try to use some of that information to build a case against you if they try to pursue an EEO claim as to why they were not selected.
Total agreement that the phone calls checking on the status of a job can get annoying/frustrating. I respond that a decision has not been made and that everyone will be contacted as soon as a decision is made. Rejection letters go out to everyone when the hiring decision has been made.
While we were very impressed with your qualifications, we were faced with a difficult decision. We have selected another candidate who we believe more closely matches what we are looking for in the position. However, we will be glad to keep your resume on file should we become aware of any other appropriate positions in the near future.
Thank you again for your interest and good luck in all your future endeavors.<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />
We never give out specifics about why one person was hired rather than another. That's just a can of worms waiting to spill.
yes, we send a "no thank you" to every candidate that is not being considered for a phone screen. We simply say:
Thank you for your interest. At this time we have chosen to pursue candidates whose backgrounds more closely meet our needs for this role.
Best of luck to you in your job search.
Regarding all the phone calls checking on resumes, my daughter graduated from college last year and most of the books, websites, etc. aimed at helping grads finds jobs tell them to do exactly this--call.