Keeping Past employee Files
hrnewbie
30 Posts
Can someone please tell me how long a company must keep files of past employees? We are just running out of space because it seems that we keep everything.
Comments
We keep our employee files for 7 years after termination. That is because it ties with other files that must be kept that long. I understand some employers only keep them for 3 years after termination. Check your laws first, and then look at your other record keeping requirements before you make a decision.
Good luck!
Nae
Agree with others that there may be state- or industry-specific variables that should be considered by your company. Look for state regulations as they apply to public vs. private employers, depending on which you represent. Look to insurance, workers' comp, state taxing, any other issues that may be required at your state level, especially if PA is generally more restrictive than federal regulations.