If a new hire asks to put unpaid leave for a pre-scheduled vacation in her offer letter...
New hires sometimes have pre-planned vacations, reserved while with their former employers. Vacations they've already paid for perhaps, e.g. non-refundable airfare, deposits, etc.
If a new hire asks to put unpaid leave for a pre-scheduled 2 week vacation in her offer letter, what should be done? With probationary periods, new hires often aren't allowed to use or even accrue vacation time during that period.
A verbal agreement would seem to be enough, but what if the candidate asks to have it put in writing for protection? Should it be put in the offer letter or can the hiring manager and the new hire do a one paragraph write up, both sign it, and deposit it in the new hire's personnel file when one is created?
How do or would you deal with this situation?
Thanks very much.