When an employee quits haven taken more time off that what was accrued

fayme

We are generous with allowing employees take time off (sick and vacation) before they have accrued it.  Recently, an employee quit owing us more time than the hours he had worked for his last paycheck.   We deducted all we could, but he still owes us $700 and there is little chance we will recover it.  How do other companies guard against this?

PHS09

We just don't let folks take more then what they accrued.  If they don't have the time to take and an emergency comes up, then they take leave without pay.  (For non exempt employees not exempt)

TXHRGuy

Many companies won't let you borrow against your leave bank.  Probably the vast majority and, of course, it's because it's difficult to get paid back and generally the $ lost is more expensive to recover than to write off.

cb499

We allow exempts and non-exempts to go up to 24 hrs. in the hole for emergencies (and have not yet run into the situation of needing it paid back) and beyond that, it's considered leave without pay regardless of whether the employee is exempt or not. Is this correct? Can the exempt's take LWOP in full day increments?

TXHRGuy

[quote user="cb499"]We allow exempts and non-exempts to go up to 24 hrs. in the hole for emergencies (and have not yet run into the situation of needing it paid back) and beyond that, it's considered leave without pay regardless of whether the employee is exempt or not. Is this correct? Can the exempt's take LWOP in full day increments?[/quote]

Exempts may take LWOP in full day increments for personal reasons other than sickness, except in compliance with a bona fide sick pay plan (e.g., none accrued, ran out in mid-leave, etc.)  However, what are they going 24 hours in the hole for if you are not paying them?  What hole is that?  Are you paying them and calling it leave without pay?