Need help with info on Direct Deposit requirements!!
Joseph Wiggins
3 Posts
Dear HR Community, I have a very important question from a client. Can anyone offer any insight? Thank you in advance!, Joseph / HRLaws.com.
"Which States can I as an employer with Multiple States facilities require employees to go paperless by requiring employees to use direct deposit [U]and [/U]web-based access to their check stubs (payroll system access...i.e.ADP)?"
"Which States can I as an employer with Multiple States facilities require employees to go paperless by requiring employees to use direct deposit [U]and [/U]web-based access to their check stubs (payroll system access...i.e.ADP)?"
Comments
For the second part of the question, which it seems might be good additional information for the next edition of [I]Fifty Employment Laws in Fifty States,[/I] it's less a matter of what you can require the employee to receive, and more a matter of what you, the employer, are required to provide. From that, there are a number of states (about half) that require that you provide [I]access[/I] to a written pay stub, but the key word here is [I]access.[/I] The laws that set these pay stub requirements don't actually state that you, the employer, have to provide a pre-printed, folded, signed, sealed, and delivered pay stub, so much as that you have to provide [I]access[/I] to one. So if you wish to go to an online payroll system, you're still likely to be fine in most states [I]so long as[/I] the employees have the option to print a copy of the stub if they need a printed copy themselves.
Of significance are the states in which you are required to give the employee the chance to opt out of receiving electronic delivery of paystubs: By my research, that includes California, Delaware, Massachusetts, Oregon, Wisconsin, and Wyoming.