Updating i-9 forms

tdanneberger

:help:
I am still fairly new in this wonderful world of HR and am currently in the process on conducting a self audit of my I-9 forms. I need your help regarding my uncertainty of what is considered an expired document. I am operating in the State of Illinois and our driver's license have an expiration date. If a driver's license was accepted as a form of ID do I have to obtain proof of a current valid driver's license from my existing employees throughout their employment? Also, should I obtain copies of their ID docs. I have been doing this since I started but have found a few long-term employees I do not have copies of their docs, just an I-9 form. Any help would be appreciated!

Sharon McKnight SPHR

If the drivers llcense was not expired at the time the I-9 form was completed you may not reverify. If you make and retain copies of I-9 documentation for an employee then you must do the same for all employees. There is some debate about whether keeping copies is a good practice or not. Personally, I always made the copies and kept them with the I-9 document itself and having those copies came in handy several times.

U.S. Citizenship and Immigration Services has a very useful [I]Handbook for Employers[/I] that tells you everything you need to know about completing and retaining I-9 forms. You can find it at:

[URL]http://www.uscis.gov/portal/site/uscis/menuitem.5af9bb95919f35e66f614176543f6d1a/?vgnextoid=31b3ab0a43b5d010VgnVCM10000048f3d6a1RCRD&vgnextchannel=7d316c0b4c3bf110VgnVCM1000004718190aRCRD[/URL]

It is a PDF that can be downloaded.

Hope this helps.

Sharon

tdanneberger

Sharon,
Thank you so much! You confirmed what I thought, but couldn't seem to find anything in writing specifically pertaining to the driver's licence exp. date. I have been taught and have continued making copies of the ID docs and attaching and filing with the I-9 form, but also heard a few issues on whether making and retaining a copy of those Id's are recommended. For now I am sticking to the same procedure and doing it for all.
Again, thanks for your help and the valuable resources.