Keeping Documents Confidential

Sharon McKnight SPHR

Reading about the recent leak of hundreds of government documents, makes me wonder what steps HR folks take to keep their confidential documents, well, confidential.

So, my questions are:

What do you do to make sure confidential employee information does not become public knowledge within your environment?

What do you do if information leaks? What is your "clean up" procedure"?

Sharon

HappyJ

We use good old fashion paper and a locked file cabinet.

joannie

Same here.

NaeNae55

Most documents are locked in a file in my locked office. Some items are on our server, but I control the server and who has access. Finally, our payroll system is on a third party's mainframe computer. Since they also have access to patient information, we have a strong agreement with them regarding who has access and their liability if they expose us, or our files, in a negative way.

BettyBoop FL

We use paper in locked cabinet in locked office. Agency wants to go paperless but I wonder about HR docs!

cnghr

Ours is on paper kept in locked file cabinets, all of which are under my direct control...some in my office and some in a file room a few feet from my office. There is also limited access to our department so we don't worry too much about confidential HR stuff falling into the wrong hands.

plynnl

Ours are in a locked fire safe within my locked office. I might have a false sense of security since I have a big picture window into my office which could be broken. Of course the building alarm would deafen the thief.