Employee Contact Lists - Publishing Thereof

Susan

I am in New York. We are in the habit of publishing on our intranet, for employees only, everyone's home address and phone numbers (even if those phone numbers are unpublished). Some employees do not want their addresses and phone numbers published. Can we make them oblige or is there a law in NY that says if they don't want the information published, we shouldn't do it?

System

I know nothing about specific laws but I know I WOULD NOT want my address and number floating out there without my permission. I really don't think you should go there. Why are you doing it in the first place?

sonny

Ditto to Deez. .

POPEYE

Double DITTO!!!!!

Dutch2

Me too!!! We consider this to be very confidential information.

ray a

I agree with all the above and I live in NY, too.

How about this scenario? You publish someone's unlisted number and another employee starts calling and harassing them, all hours of the night. Any possibility that if the victim decides to pursue legal action your company could be named as a codefendant? I would think so. I have had to deal with employees harassing coworkers during off hours, but fortunately, they didn't get the phone numbers from me.

Nicole

I give the employees the option of adding their personal information to our company Intranet. I have a sheet with all the fields they could provide - they fill in what they want to share and leave blank what they don’t. They have to sign and date the sheet and it's kept in their file.

They can also change any information at any time to disclose more or less information or none at all.

Whatever

I would never release any information to other employees without their written consent.

System

I don't know what the laws are in New York, I'm in Florida. However, we do post our employees name, address, phone number, emergency contact, their photo, etc. on our INTRANET. If someone does not want their information posted, we honor their request. In such a case, we make a note of the information and place it in their personnel file with limited access. I believe this is a matter of privacy.