Family members in employee area
karen in nh
18 Posts
We are a medical center that has 3 different sites. Each site is set up a little differently, but it appears that family members are getting to employee work areas, while the employee is busy with a patient, etc. Does anybody have a policy in place or have any suggestions to "nicely word" that family members are not allowed to sit at their desk, use telephone, etc when the employee is not at their desk due to HIPAA violations, etc?
Comments
C. Visitors in the Workplace
Only authorized visitors are allowed in the LCF workplace. Restricting unauthorized visitors helps maintain safety standards, protects against theft, ensures security of equipment, protects confidential information, safeguards employee welfare, and avoids potential distractions and disturbances. All employees shall inform the receptionist of the name, time, and purpose of expected visitors.
(1) Business Visitors
a. All authorized business visitors shall enter LCF’s premises at the main entrance, sign in with the receptionist, and obtain a visitor’s badge.
b. All authorized business visitors shall be escorted to their destination. Employees are responsible for the conduct and safety of their business visitors.
(2) Personal Visitors
a. It is the responsibility of employees to determine the risk posed by any personal visitor. It is also the employee’s responsibility to ask the receptionist for the name and description of all personal visitors prior to entering the reception area, to assure that unwanted visitors are not encountered on LCF’s premises.
b. Employees shall provide the receptionist with a written notice that includes the name and a description of any personal visitor with whom the employee does not wish to have contact. LCF cannot guarantee that persons on such notices will be excluded from the premises, due to the use of aliases and appearance altering devices.
c. Generally, personal visitors shall be met in the reception area and interacted with outside LCF’s premises.
d. All authorized personal visitors entering LCF’s premises must sign in with the receptionist.
(3) Ex-Employee Visitors
The manager of the last department an ex-employee worked in shall be notified of the ex-employee’s presence, and shall determine whether or not to meet with the ex-employee.
Visitors In The Workplace
Due to safety and confidentiality concerns, please note that all (company name) facilities are closed to all visitors unless they have prior approval from the President or production manager.
All visitors must enter through the office entrance on the south side of the plant.
If a pre-approved visitor will be going into the manufacturing plant, they must sign a (company name) Confidentiality Agreement before entering the plant.
Should you discover an unauthorized visitor has entered company property, please notify a supervisor or the President immediately upon that discovery so that proper action may be taken.
All visitors, customers or guests must be accompanied by an employee escort.