Overtime Roster

KittyV

I am looking for a template for overtime distrubtion. We are a unionized manufacturing facility. Last negotiations I introduced disciplinary language for consistent refusal of OT but the system we have for requesting an employee to work OT is a bit loosey goosey. I would like to introduce a standardized system with a signoff by the employee. Also another section of the contract addresses equitable distribution of OT departmentally so this system could address both issues. The new language allows for discipline only when the department is on regularly scheduled OT in excess of 40 hours, (ie: the entire department is scheduled at 50 hours until...)and only if other qualified volunteers where sought within the same department. In case your wondering, this last proviso safeguards an employee from being singled out for OT when other willing, qualified employees are available.

Any help would be appreciated as well as positive or negative comments regarding experiences in this area.

sonny

Welcome to the Forum Kitty. This might get more response in another area. Since none of the experts have jumped in I will and hopefully, others will join. I am a bit surprised the union would allow for disciplinary action if your system is loosy goosey. I think there are a variety of ways you can go, but you are right to get it down and then be consistent. Anywhere else I have worked, seniority has always come into play. "Overtime shall be offered on the basis of seniority on a rotating basis". The rotating should address equitable distribution. Am not clear on the sign off? You want every ee to sign off on your new procedure or something related to everytime ot is available? Would guess you also need to define "consistent" unless that was done in the CBA.

KittyV

Right you are! We would have a difficult time disciplining with our current system hence I am looking to tighten it up now. Primarily, we do use departmental seniority except for occassions where skill is a concern or an employee is already working on a particular job, he would be asked first. What I was looking for are some sample formats for recording who was asked, when, if refused or accepted, etc. The sign off is by the employee on this form to certify both that he was asked or if he was asked and refused. Regarding the definition of "consistent",we were unable to come to agreement on this at the table so I took what I could get in the language that now have.

Thanks for your input.

System

So your problem is that you have employees who refuse the overtime, others who want the overtime, but you must go through an eligibility roster, calling names on the list? Refusal to work OT can be implemented into your absence policy. Your absence policy can be used for all absences including: 1) unscheduled call-outs, 2) leaving work early, 3) coming to work late 4) not reporting for overtime, and 5) extended lunch and breaks. Job descriptions should state the hours of work and 'overtime as required.' If the employee does not report for the mandatory overtime, it will become a performance issue.

Just an idea.