Required Back Up

rla

We are planning to implement a policy/procedure requiring all employees to back up data on their computers, pc & lap tops, to disc to be placed in fireproof valult. Does anyone have any suggestions? Should we put a time limit on it - we are considering no less than once every 6 months. Should the disc go to one person - HR probably in our case - to be recorded/logged in and placed in vault?

You might ask why we are doing this? One of our sales managers had his laptop w/all info on it stolen on a recent trip out of state. No back up, a great amount of imperative information was lost. Boss is adamant that we implement policy with consequences.

My email is [email]andersonr@jimcolamp.com[/email] if anyone has information to share with me.

Thanks.

System

I assume your computers are connected to a network that has its own servers. I think all important files should on the servers and not on the employee's hard drive. Your computer folks should make backups of the servers on a regular basis. And co-workers can access important files even if the employee who created the file is absent.

If you did this, then you'd only have to worry about laptops, and they can be backed up on the server as well. I'd say at least once a month. Ask employees, "If your laptop got stolen today, how long would it take you to recreat all the files?"

James Sokolowski
HRhero.com