Separtation Reports

Squishypig

When an employee is terminated, the stores send over an in house separtation notice to the corporate which I use to fill out termination paperwork. The HR person before me would copy this notice and file it in a separate file, away from the termination file for the employee. The original goes into the term file. My question is, why would she do this and is it neccessary? I know I did not do this at my old job and it just seems as if it is an extra step that I can cut considering that it is a form that we only use in house. Just wanted to get somebody else's perspective on this...

Margaret Morford

Sounds like extra work to me, unless the previous managers used it to generate some sort of special report. Can you get a termination report off your system? If so, I'd quit keeping that extra file.

Margaret Morford
theHRedge
615-371-8200
[email]mmorford@mleesmith.com[/email]
[url]http://www.thehredge.net[/url]

Down_the_Middle

I'm surmising, but seems as though the separation notices were filed separately for tracking purposes----a central location, etc. Other than that, there's no requirement to retain this form separately. I keep this form with the employees pers file. I find it easier to have everything in 1 file in case the pers file gets subpoenaed.