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medical records

misklumisklu 16 Posts
in Benefits & Leave Vote Up0Vote Down
We keep seperate files in HR for employees medical records. Also, one of our department managers has been keeping medical records such as doctors slips and excuses in a file for each employee - she keeps at her desk. Is there a problem with doing that?
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  • 2 Comments sorted by Votes Date Added
  • POPEYEPOPEYE 958 Posts
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    You will probably get a wide variety of answers to this one. I personally don't think that a supervisor / manager has any need for keeping such notes. Once they have the documentation necessary to record an absence appropriately, we insist that all DR notes be forwarded to HR for filing in the medical file. While rare, you could have a potential HIPAA situation arise from notes.
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  • WhateverWhatever 1,945 Posts
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    We do not allow the managers to keep this info if they get it. There is no bona fide business need that I can think of for the manager to keep this info.
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