Employee Getting Into Another's Mailbox

Tina Shake

We have individual mailboxes (actually open slots) where each employee's mail is delivered daily. We have someone who likes to look through other's mail, but not open it. Does anyone have a mailroom policy or another policy that would cover this? It's good that the mail is not being opened, but if another employee walked up and saw this it could appear that there is an impropriety happening (or if mail ended up missing). Thanks for any input.

SMace

No, we don't have a policy. Do you really need one? I don't think so. It should be as simple as telling the person to stop and what will happen if they do it again. You stated a good reason for them to stop... let them know why.

Dutch2

I agree with the first post. You have identified the problem and the culprit. Address the problem with them and then hold them accountable.

We have a program worked with the local high school for an intern that works every afternoon and Saturday monrning. Their primary duty is delivering inner office and U.S. mail through out the office and then carry outgoing mail to the post office. This works very well for us.

ray a

This is kind of like trying to legislate morality. You can't write a policy on every little thing. I agree with SMace, just tell them to stop based on the appearance of impropriety.

mwild31

I agree with SMace. Why do you think you would need a policy and not just simply address the issue with the employee directly?