Why did I file it this way?
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I keep a copy of the Qualifying Event COBRA letter in a separate folder for each individual who leaves employment. If the employee elects COBRA, that copy, payment receipts and all future correspondance (increase notices, etc) stays in that same file. For anyone who does NOT elect COBRA I have a file with only the COBRA notice in it.
If the employee does NOT elect COBRA can I just put the COBRA letter with the rest of their insurance paperwork (enrollment form from date of hire, open enrollment changes, additions, deletions over the years of employment) and not keep a separate file?
If the employee does NOT elect COBRA can I just put the COBRA letter with the rest of their insurance paperwork (enrollment form from date of hire, open enrollment changes, additions, deletions over the years of employment) and not keep a separate file?
Comments
It is a good idea to keep the insurance-related files in a separate locked file cabinet with limited access to this information.