Electronic W-4s

Rockie

Do any of you guys do electronic W-4's? Used to be you needed to keep a copy of this in the employee's file. In the electronic age, how do you accomplish this or is it an issue any longer?

Thanks

Rockie

marc

We have never kept a copy in the EE file, always filed separately. It is the same for us whether the file copy is digital or paper.

pork1

ROCKIE: Sorry, we are not that far along, we are still in the manual and inclusion of the W-4 in the personnel file to back up, what we enter into the personnel record and our payroll data base.

PORK

AnneHa

We still do things the ol' fashioned way - original W-4 in the payroll files.

I do have a question. Does anyone require ees to fill out a new W-4 each year? Some of ours have to be 10 or more years old.

Thanks,

Anne in Ohio

dchr9203

I've never kept a copy with the employee's file. Copies have been kept with payroll records for that year. We're going completely electronic on W-4's this year (already there for pay statements) and we'll be keeping an electronic data file only.