Automated HR in Small Co
AngelaTN
6 Posts
Everytime I go to a SHRM conference, I hear how behind the times my HR department is because we have not automated many of our HR funtions through our HRIS (i.e. ee self-serve, applicant tracking, online applications, online open enrollment). I am curious how many of you out there in companies my size (approx 200 employees, HR department of 2) are using this technology and has it cut down on your administrative time? I would love to take my HR department to the next level, but how do I justify the cost?
Comments
Even though you are a small company,anything you can do to cut down on your administrative work, you can spend on more productive issues.
We are a 300 employee medical practice, but have 5 locations. It is amazing how much paperwork can come through in the course of a week's time. When I first came here, we did just about everything manually and it took about 5 times as long to accomplish everything.
I would suggest that you look into a company that specializes in small companies and get a system where you can start small and build as you get larger.
We recently purchased the KRONOS system for our company. They have an HR as well as a payroll package. They also have an FMLA tracker module. I spent a lot of time reviewing several different companies and KRONOS was the most user friendly and economical (even though it wasn't cheap). KRONOS is using the system formerly known as ABRA.
Whatever you can do to help yourself at the 200 employee level will certainly help you as you grow and add more products to your HRIS system.
Good luck!
Now HR is inputting most of the new hire info. and payroll changes, so more work for us, but we still can't get a lot of the reports we need out of the system, so we're still running an old database program and doing double entry on a lot of stuff.
None of our applications, benefit enrollment, etc. is automated. It is very difficult to get employees to come to meetings to enroll, even in free life insurance. Most of our employees don't work on computers or have access. I doubt they'd take responsibility to enroll on-line.
In the near future we will be putting W-4's, Applications, Benefits enrollment forms, etc. on our Intranet system. Employees will be able to print forms in the branches saving us the time of copying and sending them through interoffice mail. Our info systems people tell me I can even put a PowerPoint presentation on line to explain insurance, 401(k) and forms. At this rate, I won't ever have to leave the office...won't have to meet the employees...I'll become a-a-an accountant! x:o
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