Salary History In Personnel Files

rfrettoloso

My company has never kept salary history, i.e. raises, bonus, etc. in Personnel Files. It is recorded with the Payroll/Accounting function.

Are there any Federal or Arizona State law's that require this information to reside in the HR File?

Thanks kindly,
Rose

Parabeagle

I'm not aware of any specific laws favoring one method over the other. In all my years in HR, however, we have maintained a salary history with the personnel file, primarily for convenience.

Rockie

In my organization, the PAR (Personnel Action Request) is generated through Human Resources. It is a two part form. The top copy stays in the personnel file and the yellow copy goes to payroll I know of no reason this information can't be kept in the personnel files. I can't tell you how many times, I have gone through an employee's personnel file trying to reconstruct a salary history (transfers, promotions, raises, etc.) and find it difficult to track this without keeping a written record. I keep these PARs in chronological order.

This is not something that any payroll office that I know if is going to keep up with. That's really not their function.

Don D

[font size="1" color="#FF0000"]LAST EDITED ON 02-11-03 AT 12:05PM (CST)[/font][p]I think you'll find state and federal law silent on this one. We use a 3-part 'change of status' sheet to record any and all personnel transactions with different colors going in different directions; but, we also transfer the salary history data to a separate form, which, at a glance will show all of the salaries changes by date and percent. Reconstructing it can be a real hassle otherwise.

rfrettoloso

Thank you for your response. Is the 3 part form you are using an internal one or a standard form purchased from a vendor. If it was purchased, would you know where you got it from?

Thanks so much,
Rose

Don D

It's a farmed out print job of an internally developed form, particularly designed for our business.