scanning HR documents

Jamie

To save space and paper, and add great convenience, can an employer scan HR personnel files and essentially maintain personnel files electronically? Our company is investing in scanning equipment and we are trying to be as paperless as possible. If we can put several thousand files on the computer, that would be great.

Is this legally sound? What implications should I consider?

Christine M

I have read that everything but the I-9 and W-4 can be maintained electronically, but I can't quote the source.

Any experts out there?

System

I thought I remembered reading this question before on the forum. A quick search provided these links. Maybe they'll help:

Electronic Storage of Personnel Records
[url]http://www.hrhero.com/employersforum/DCForumID14/897.html[/url]

Electronic copies
[url]http://www.hrhero.com/employersforum/DCForumID14/564.html[/url]

On Line Handbook Disclaimer
[url]http://www.hrhero.com/employersforum/DCForumID14/691.html[/url]


Christy Reeder
Website Managing Editor
[url]www.HRhero.com[/url]