Warning Letters After 12 months

njjel · January 2007

When you purge the file of an employee's warning letters older than 12 months, what do you do with them? Keep them elsewhere or trash them?

Dutch2 · January 2007

We do not purge an employee's file for such matters. If it was important enough to put in their personnel file, we leave it there. We do not consider it "active" after twelve months, but it remains in their file.

njjel · January 2007

I should have been more clear by stating we are a unionized firm and the union contract calls for all warning letters to be removed from the file after 12 months.

WO · January 2007

Our union contract also allows for removal of disciplinary documents after 12 months. I do not trash them. I put them in a file and use them as historic documents. Some employees will squeak by the 12 months before another disciplinary incident or some will never have another. Both of those scenarios are important for a new manager to know about their ees.

I have not had the opportunity to use any of this purged info in an arbitration hearing, dont know how that would be viewed.

Warning Letters After 12 months

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